Returning to the Office: Preparing Your Workspace for Employees

May 29, 2020

Returning to the Office: Preparing Your Workspace for Employees

By Kira Pogge

As restrictions ease and businesses slowly reopen their doors, companies worldwide are preparing to welcome employees back to the office. However, many aspects of office life will inevitably change due to this global pandemic.

While your office may open, social distancing practices should still be in place. Your current floor plans, conference rooms, and office signage may need to change to ensure employees can abide by social distancing guidelines.

"It's essential to take the necessary time and steps to ensure a return to the office is successful for everyone involved,” explains Ryan Massiello, Senior Director of Operations at Datto. “Return to work preparations do not have to be expensive, but they can be priceless."

We’ve developed a series of checklists to help your business as you reopen your office. The checklists cover four key imperatives for your transition: employees, office space, technology stack, and clients.

Below are some highlights from our “Office Space” checklist. This list focuses on establishing office layouts, behaviors, and guidelines that result in a safe office environment for everyone.

  • Perform a thorough office cleaning before you reopen the doors. Make sure you communicate to your employees the steps you have taken to ensure their safety.
  • Do you share office space with others? Ensure all tenants have effective social distancing guidelines. If appropriate, post any building management or local health official’s notices in visible locations throughout your office.
  • Establish guidelines for conducting group meetings. This will be especially important if you will be meeting in any conference room. Consider labeling conference rooms with occupancy limits and seating arrangements that allow for social distancing.
  • Enable social distancing and good health behavior. Make sure your office has enough hand sanitiser, masks, gloves, etc. so your employees can be as comfortable as possible in the office.
  • Establish guidelines for any visitors entering your office. Post the guidelines to ensure your visitors understand and communicate those guidelines to your employees.
  • Communicate the measures you have taken to employeesKeeping your employees informed will be critical to everyone’s health and safety.

If you’re interested in learning more, you can access the full “Office Space” checklist (as well as the entire series of checklists) here.

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